A

Activity log

A timestamped record of changes or actions associated with an entity or workflow. The exact user-facing surface depends on the current client and deployment.

Admin

An organisation role with permission to manage members, categories, rules, and settings. Admins can do everything a Member can, plus configure organisation-wide preferences. See Team & Permissions.

B

Base currency

A currency used by specific features such as budgets or reporting contexts. Do not assume every receipt flow is automatically converted into one base-currency total. See Multi-currency Receipts.

Budget

An actual spend-monitoring feature in current shared code. Budgets support enable / disable state, default currency, and period limits such as monthly, quarterly, and yearly. See Budgets & Limits.

C

Category rule

A documentation shorthand for category-governance and automation flows. In current shared code, these flows include category management, tags, and classification hints. See Category Rules.

Capture

The act of adding a receipt to Receipt — by taking a photo with the mobile camera, uploading an image file, or importing via email.

D

Duplicate detection

A feature that compares new receipts against existing ones and flags pairs that share the same date, amount, and merchant — indicating a possible double entry. See Duplicate Detection.

E

Entry

A single record in a ledger, representing one receipt or expense. An entry includes the receipt image, extracted fields (amount, date, merchant, category), and any notes or labels you have added.

Exchange rate

A rate used by FX-aware features such as budgets. Current shared code does not prove universal per-receipt exchange-rate editing in every client. See Multi-currency Receipts.

L

Label

A free-form tag you can attach to any receipt, independent of categories. Labels are useful for grouping receipts across different categories under a single project or cost centre. See Labels & Tags.

Ledger

A container for a set of receipts and expenses. Think of it as a logbook or folder. You can have multiple ledgers — for example, one for business travel and one for household expenses. See Managing Ledgers.

M

Merchant

The business or vendor on a receipt. Current shared code handles merchants through merchant-brand governance, organisation overrides, and logo resolution in addition to simple display names. See Merchant Management.

Member

The base organisation role. Members can add and edit their own receipts but cannot manage organisation settings or other users. See Team & Permissions.

O

Organisation

A shared workspace that contains one or more ledgers and a team of members with assigned roles. All members of an organisation can access the shared ledgers according to their role. See Team & Permissions.

Owner

The highest organisation role. Owners can manage organisation-level billing and administrative controls. See Team & Permissions.

P

Pending review

A receipt or recognition state that still requires human confirmation. In current shared code, a receipt can already exist in storage while still being marked needs_review. See Pending Review Queue.

R

Receipt (the entry)

An individual expense record in Stareceipt, typically backed by an image of a paper or digital receipt.

Receipt (legacy product name)

A legacy shorthand for Stareceipt, the expense-tracking application made by the Stareceipt team. iOS is the primary receipt-scanning experience, app.stareceipt.com is the desktop Web App for review, reports, exports, and ledger management, and Android closed beta invites are available before Google Play launch.

Reconciliation

The process of matching bank or credit-card statement transactions against captured receipts to confirm that every transaction is accounted for. See Bank Accounts & Reconciliation.

Recycle Bin

A holding area for deleted receipts. Entries remain there for a limited recovery window and can be restored before permanent deletion. See Recycle Bin.

Recognition

The AI-powered process that extracts structured fields (amount, date, merchant, tax, currency) from a receipt image. See Receipt Recognition Guide.

S

Split

Dividing a single receipt into two or more portions in the receipt-splitting workflow. See Splitting a Receipt.

Statement

A bank or credit-card file used for reconciliation. Current shared import flows are centered on OFX / QFX statements. See Importing a Bank Statement.

T

Tag

Used interchangeably with label in some parts of the interface. See Label above.

Two-factor authentication (2FA)

An extra security step that requires a time-based one-time code (TOTP) from an authenticator app in addition to your password when signing in. See Account Security.